Maintenance /Facilities Coordinator

HOUSING AUTHORITY OF FLORENCE

Job Opening

Maintenance /Facilities Coordinator

 

Position Summary:

The Housing Authority of Florence is seeking a detail-oriented and proactive Maintenance Facilities Coordinator to coordinate maintenance services, perform property inspections, and manage vendor contracts. This position plays a key role in ensuring all public housing properties are maintained to HUD standards and local code requirements.

 

Key Responsibilities:

• Coordinate routine and emergency maintenance requests across all agency properties.
• Schedule, conduct, and document facility inspections for compliance, safety, and preventive maintenance. Prepare maintenance reports, inspection logs, and ensure timely follow-up on identified deficiencies.
• Draft, manage, and track service contracts with third-party vendors (HVAC, plumbing, pest control, landscaping, etc. Assist in procurement processes including RFQs, bid reviews, and vendor selection.
• Monitor contractor performance and ensure contract compliance.
• Support the Director of Facilities in budget planning and capital project coordination.
• Maintain maintenance records, warranties, and asset inventories using property management software. Communicate professionally with residents, vendors, and staff to ensure high-quality service delivery. Ensuring vacant units are turned/prepared to meet HQS and Inspire standards.

 

Qualifications:

• High school diploma or GED required; associate's or technical degree preferred.
• 3+ years of experience in facilities maintenance coordination or property management.
• Proven experience in facilities coordinator or a related field.
• Working knowledge of building systems (HVAC, plumbing, electrical, etc.).
• Knowledge of maintenance management practices and procedures.
• Experience drafting and managing contracts and vendor agreements.
• Proficient in Microsoft Office Suite and maintenance management software.
• Excellent organizational, communication, and recordkeeping skills.
• Ability to fabricate components as necessary for repairs or improvements.
• Excellent communication skills, both verbal and written, with a focus on teamwork.
• Strong problem-solving skills and attention to detail in all aspects of work.
• Valid driver's license and reliable transportation required.
• Knowledge of HUD regulations and housing authority operations a plus.

 

If you are interested submit resume and letter of interest to:

Name: Cynthia J. Willoughby/HR Administrator

Email: cwilloughby@hafsc.org

 

Open until a qualified candidate is hired.  

Equal Opportunity Employer (July 28, 2025)